We Verify I-9 Form - Immigration I9 Form Authorized Representative - California Immigration Consultant - I9 Authorized Representative

Purpose of I-9 Form

Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. Both employees and employers (or authorized representatives of the employer) must complete the form. On the form, an employee must attest to his or her employment authorization. The employee must also present his or her employer with acceptable documents evidencing identity and employment authorization. The employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and to relate to the employee and record the document information on the Form I-9. The list of acceptable documents can be found on the last page of the form. Employers must retain Form I-9 for a designated period and make it available for inspection by authorized government officers.

NOTE: State agencies may use Form I-9. Also, some agricultural recruiters and referrers for a fee may be required to use Form I-9.

I-9 Form I-9 Statement For Employment

Form I-9 and Employment Eligibility Verification

Purpose of I-9 Form and Why its needed

The purpose of Form I-9 is to verify the identity and employment authorization of individuals hired for employment in the United States. It is mandatory for all U.S. employers to properly complete Form I-9 for each individual they hire, regardless of their citizenship status.

Understanding Form I-9 and Employment Eligibility Verification

Form I-9 is an essential document used by employers in the United States to verify the identity and employment authorization of individuals hired for employment. It is a requirement for all U.S. employers to properly complete Form I-9 for each individual they hire, regardless of their citizenship status. Both employees and employers (or authorized representatives) are responsible for completing the form accurately.

What is Form I-9?

Form I-9 serves as proof that the employee is legally authorized to work in the United States. It consists of three sections:

Section 1: Employee Information and Attestation

In this section, the employee must provide their personal information, including their full name, address, date of birth, and Social Security number (if applicable). They must also attest to their employment authorization status.

Section 2: Employer or Authorized Representative Review and Verification

In Section 2, the employer or an authorized representative must review and verify the employee's identity and employment authorization. The employee must present acceptable documents as evidence of their identity and work eligibility.

Section 3: Reverification and Rehires (if applicable)

Section 3 is only necessary in specific situations, such as when an employee's work authorization has expired and needs to be reverified or when an employee is rehired within three years of the original hire date.

Authorized Representatives for Form I-9

One lesser-known provision of Form I-9 rules is that employers can designate an authorized representative to complete Section 2 of the form on their behalf. This means that the employer can authorize anyone, except the new hire, to review the I-9 form and identification documents, describe the documents on the form, and complete the Section 2 Certification.

According to the Form I-9 instructions, an authorized representative can be any person designated by the employer to complete and sign Form I-9 on their behalf. This person can be an employee within the company, such as a personnel officer, foreman, or project manager. However, it is important to note that the employer remains liable for any violations committed by the authorized representative during the verification process.

Responsibilities of Employers

Employers have several responsibilities when it comes to Form I-9 and employment eligibility verification. These responsibilities include:

1. Having a completed Form I-9 on file for each employee on their payroll who is required to complete the form.

2. Retaining and storing Forms I-9 for a designated period, which is three years after the date of hire or one year after employment is terminated, whichever is later.

3. Making the forms available for inspection by authorized U.S. government officials from the Department of Homeland Security, Department of Labor, or Department of Justice.

It is crucial for employers to ensure that they have a signed and completed Form I-9 for every employee, as failure to comply with these requirements can result in penalties and legal consequences.

The Role of Authorized Representatives

Authorized representatives play a significant role in the completion of Form I-9. They are responsible for reviewing the employee's identification documents, verifying their authenticity, and accurately recording the document information on the form.

While there are no specific qualifications or licensing required for an authorized representative, it is advisable for employers to select individuals who are familiar with Form I-9 rules or provide them with proper training and guidance. This helps minimize errors or omissions and ensures that the form is completed accurately and in compliance with the law.

Where to Get Form I-9 Notarized in California

Form I-9 does not typically require notarization. The employer or authorized representative is responsible for completing and signing the form, and notarization is not a mandatory requirement. However, employers may choose to have another form attached to the I-9 Form and have that other form notarized for additional verification or documentation purposes. It is essential to consult with legal professionals, attorneys, or immigration experts to determine whether notarization is necessary for specific circumstances.

Conclusion

Form I-9 and employment eligibility verification are crucial processes that employers must undertake when hiring individuals for employment in the United States. By completing Form I-9 accurately and retaining the forms as required, employers ensure compliance with immigration laws and maintain a legal workforce. Designating authorized representatives to assist with the verification process can streamline the process while still holding the employer accountable for the accuracy and legality of the form.

THIS ARTICLE IS FOR INFORMATION PURPOSES ONLY; CONSULT AN ATTORNEY FOR LEGAL MATTERS; WE ARE NOT AN ATTORNEY AND OR LAW FIRM AND CANNOT GIVE LEGAL ADVICE. CHECK WITH USCIS FOR MORE CURRENT AND ACCURATE INFORMATION REGARDING I-9 REQUIREMENTS. https://www.uscis.gov/i-9